This video shows how to create dependent Dropdown lists in Excel to easily add new categories and subcategories and have them immediately available in the dropdown lists.

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Dropdown lists are a fundamental feature to ensure clean data input in Excel.

When a solution uses Data Validation in multiple columns, very often, there is a dependency between the values we want to enter in those columns. Dependency means that the list of valid values to enter in a column depends on the values we entered in previous columns.

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0:00 – Introduction – Explaining Dependent Dropdown Lists
1:10 – Introduction – Explaining how Conditional Formatting is used to point invalid entries
1:42 Introduction – Explaining the elements in the workbook supporting the dependent dropdown mechanism
2:31 – Demonstrating that the dynamic dropdown structure is dynamic
4:21 – Celia introduces herself, and the Excel Snap Reports training program
5:02 – Explaining Table of categories and subcategories, examples of applications
5:47 – Excel versions that support this solution
7:38 Building data validation for the first column (categories)
9:58 Building data validation for the second column (subcategories)
25:15 – Setting Data Validation for when the category and subcategory values are not a valid combination
27:41 – Possibility of replacing names with their formulas


Celia Alves Microsoft MVP & Certified Excel Expert, Solutions Developer
Solve & Excel Consulting https://solveandexcel.ca
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